Company formation and expansion in Germany, Czechia and Bulgaria
Setting up a company is rarely the problem. The problem is everything around it: sequences, deadlines, authorities, translations, appointments, accounts, contracts – and the question of who coordinates all of it while day-to-day business carries on. That coordination is exactly what we take on, from the first decision on structure through to a fully operational company.
Typical starting situations
We encounter the following situations again and again. They have one thing in common: what’s missing is not the will or the money, but someone who has full oversight of the process and brings the parties involved together in the right order.
- You want to set up a GmbH or UG and don’t know which steps are needed in which order.
- You are expanding into Czechia or Bulgaria and need a company there – without knowing the language or administrative practice.
- Your existing structure no longer fits: new shareholders, new holdings, rebranding, a second location.
- A formation has been on hold for months because a document or an appointment keeps being missing.
- You have several service providers – notary, tax advisor, translator, bank – but no one coordinating them.
What you get from us
- A written process plan with all steps, responsibilities and realistic timelines – before the first euro is spent.
- Active coordination of everyone involved: notary’s office, translators, authorities, bank, tax advisor, local service providers.
- Complete documentation instead of follow-up requests: we check in advance what is required, and in what form.
- One point of contact who can communicate in German, English, Bulgarian and Czech.
- A fully operational company: not just registered, but with a bank account, accounting process, IT basics and documentation.
What we specifically take on
You can book either full support or individual modules. In both cases: we organise and coordinate – legal notarisation is carried out by a notary, tax advice by your tax advisor.
Formation Coordination & Setup
Preparation of the formation from choosing the legal form through name checks, articles of association and the notary appointment to registration in the commercial register. We prepare documents, track deadlines and actively drive the process forward instead of waiting for replies.
Expansion & Structuring (DE/CZ/BG)
Setting up companies and branches in Germany, Czechia and Bulgaria: location questions, registrations, local obligations, cooperation with local partners. Including advice on which structure suits your goals.
Authorities, Registrations & Certificates
Trade registration, tax registration, registrations with chambers, social security funds and public authorities, applying for reference numbers and certificates, procurement and certification of documents including specialist translations.
Changes During Ongoing Operations
Change of shareholders, change of managing director, relocation of registered office, rebranding, capital measures, second business premises. We organise the change end to end, including any subsequent filings that become due.
Ready-to-Start Package: first operational processes
So the new company doesn’t just exist but is actually able to operate: business account, invoice templates and numbering ranges, document filing, accounting process, email and basic IT, data protection documentation.
Service Provider Management
Already have a notary, law firm or advisor? Then we take on coordination only: appointments, document flow, follow-up on open items and regular status reports to you.
Initial conversation → plan → implementation
No two formation projects are alike, but the process is. This is how we work through it – transparently and with clear handover points.
Initial conversation
We clarify the plan, timeframe, country, planned shareholders and budget. You receive an initial assessment of duration, costs and potential pitfalls.
Plan & offer
You receive a written process plan with all steps, required documents, responsibilities and timelines – plus a fixed-price offer for the coordination.
Implementation
We work through the plan, obtain documents, coordinate with the notary, authorities and partners, and keep you informed of the status at fixed intervals.
Handover & operation
After registration we hand over complete documentation. On request, we then take on accounting, back office or IT.
Company formation with coordination: why the process determines the timeline
During a formation, several independent bodies work in sequence: the notary’s office, the commercial register, the tax office, the bank, the trade office, and, where applicable, chambers and – for formations abroad – translators and local partners. Each of these bodies has its own formal requirements and its own processing times. Delays almost never arise because a body is slow, but because a document was submitted in the wrong form or a step was initiated too early. A well thought-out process plan that understands these dependencies therefore regularly saves more time than any expedited-processing fee.
Formation in Germany
The GmbH remains the most common form of limited liability company, while the UG (haftungsbeschränkt) is the capital-light option for getting started. Key steps include checking the company name, drafting the articles of association, notarisation, paying in the share capital, registration in the commercial register, trade registration and tax registration. We prepare this chain, ensure the bank account and proof of capital are available in time, and support communication with the notary’s office so that the appointment doesn’t have to be postponed because of a missing detail.
Formation in Czechia
The Czech s.r.o. is a common route for German companies looking to establish a presence in the neighbouring market. The main challenges are the requirements for certified and translated documents, registration with the relevant register courts, and local tax registration. We coordinate cooperation with the partners on the ground, check translations and keep an eye on deadlines.
Formation in Bulgaria
The Bulgarian OOD or EOOD is registered via the commercial register at the Registry Agency. Here, too, success depends less on the legal form than on complete, correctly translated and certified documents, a functioning banking process, and ensuring that tax registrations are timed correctly. Bulgarian-language communication means you avoid the translation loop for every query.
After registration, the real work begins
A registered company is not yet an operational business. What is typically still missing: a cleanly set-up document flow, invoice templates with the correct mandatory details, an accounting process, access and permission structures in IT, data protection documentation, and a filing system that will still make sense in three years’ time. This is exactly where company formation flows seamlessly into back office and accounting as well as IT and digitalisation – without you having to look for a new service provider.
What we don’t do
We do not provide legal advice or tax advice. Notarisation is carried out by the notary’s office, legal structuring questions belong with a law firm, and tax structuring with your tax advisor. Our role is organisational: we plan, coordinate, prepare and follow up – so that the relevant specialists can work efficiently.
Frequently asked questions about company formation
How long does a formation take?
What does the support cost?
Do I need to be present in person for a formation abroad?
Can you also take over a formation that has already started?
Do you also support changes after formation?
Let’s talk about your formation project.
In the free initial conversation we clarify the country, legal form, timeframe and realistic costs – before you commit to anything.